If you are considering a virtual PBX system for your business you have already taken the first steps towards ensuring you are keeping operations costs to a minimum. A virtual PBX system can drastically reduce the amount of money that you will be paying to set up your telecommunications system, but only if you have the right system for your needs.
Here is what you need to consider when determining what your virtual PBX system will look like.
What a virtual PBX system is
A virtual PBX system is a phone system that is run through the internet. Instead of transmitting information over a phone line, an audio signal is transformed into data packets that are then sent via the internet. They are re-formed (for lack of a better word) into an audible signal and can be accessed through a computer system.
Why many companies are choosing to use these virtual PBX systems
Many companies are choosing a virtual PBX phone system because they are easier and more affordable to set up than systems that are hard wired in. This is because a system that runs physical wires will need to have each phone and fax line installed. If a company moves from one location to another, it is only possible to take a physical system with you whereas a virtual PBX system can be moved quickly and easily.
Features to look for in a virtual PBX system
If you are getting a virtual PBX system for your company you need to make sure that it has the features that you are looking for. This may mean that you need to spend some time considering how your company communicates so that you can choose the right features for your employees. Some of the most common features include:
- The ability to send and receive fax messages via email
- Call directories that are organized by name
- Call conferencing between more than one extension
- Voice mail message conversion to email
You also want to make sure that your system is expandable. This is essential if you plan to be expanding your company in the future. It can be frustrating to have a system that works for you and which you like using, only to find that your company has outgrown the system and you need to look at new methods of getting phone service. Taking the time to look over the terms and conditions that any virtual PBX provider is offering can help you make the right choice for your company’s needs.