Equitable Workplaces Require Getting Over Fear of Conflict

Many employers made dramatic commitments after the murder of George Floyd last year about making their workplaces (and leadership teams) more equitable. Despite this, most of the tech industry, which built its reputation on speed, scale, and innovation, is falling short—and it’s because of fear.

Fear of open conflict is destroying workplaces, and it’s disproportionately harming Black and Latinx women workers. It is limiting any possibility for the 21st-century workforce to reflect the demographics of this country. But it’s possible to lead in a different way.

We want to take you through a few aspects of our working relationship, as leaders of the nonprofit Code2040, which is committed to proportional representation of Black and Latinx people at all levels of tech leadership. Our partnership is based on a mutual commitment to eradicating the ways that fear of conflict and systemic racism maintain white, male dominance in the vast majority of workplaces.

As a Latinx woman manager (Karla), and a Black woman direct report (Mimi), we saw our working relationship as racial equity leaders in tech as a unique opportunity to unpack, unlearn, and redesign relational systems that didn’t serve us. In the years that we‘ve worked together at Code2040, we cultivated a relationship based in candor and feedback, which allowed us to unearth the variety of ways we were socially, professionally, and economically discouraged from bringing the full breadth of our talents to our work.

We noticed that the obstacles to our leadership within and outside of Code2040 fell into a few similar categories, and we began communicating with other women of color in tech and at non-profits, to further develop our hypotheses. It was in those conversations we understood that not only were we not alone. We were all in the same compression chamber, and it was sucking the oxygen out of our capacity to lead.

Failing to recognize common tropes (aka racism)

Stereotypes about Black and Latinx women reinforce themselves and serve to police behavior that could build Black and Latinx power. This is called stereotype threat: The hyper-awareness that one could be confirming a stereotype actually impacts our performance—and sometimes confirms the stereotype about our group. For example, one common trope about Black women is that Black women are intimidating or angry.

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Trying to never come across as intimidating or angry can be such a focus that it impacts a Black woman’s ability to participate fully in contentious conversations or projects. Essentially, knowing that avoiding conflict with white folks is key to being seen as agreeable and therefore to being safe at work, a Black woman might hold back feedback, edits, or observations that actually could benefit the team and build her standing as a leader in the organization.

We’ve had moments in our journey together where anti-Blackness and Latinx erasure supported assumptions that Mimi was pulling the strings (anti-Blackness) and Karla was being manipulated (Latinx erasure). When Karla became CEO and chose to restructure our organization there were whispers and even reports to the board that Karla’s decision was made because of Mimi’s influence. Stereotype threat on both of our parts meant that Karla being decisive threatened blowback on Mimi as being controlling, or Karla moving more slowly reinforced stereotypes of her being too emotional.

What you can do instead:

  • Educate yourself on how racism, sexism, and xenophobia are commonly leveraged to police women of color’s behavior or even our very presence in the world.
  • Use Karla’s CADREES acronym, which describes the ways in which racism is manifesting in your perception of others. CADREES is Comparison, Assumption, Disproportionate Anger/Punishment/Fear, Resentment, Envy and Erasure, Suspicion.
  • Do not vilify Black folks for the actions that white men are promoted for, such as giving critical feedback on product direction, or lauding their own accomplishments.

Discouraging conflict and punishing candor

In the first few months at Code2040, Karla made a decision Mimi vehemently disagreed with, and Mimi tried to give feedback unemotionally. Weeks later, Karla said “You know, you can cry or even yell with me, and I won’t think you less of a professional.” Never before or since had Mimi been told that she could bring the wholeness of her passion to work without risking being perceived as emotional or angry.

Through the coded language of “professionalism,” Black women are taught to shrink themselves into smaller and less offensive packages through feedback on things like the (lack of) appropriateness of their natural hair, the unfriendliness of their facial expressions, or the tone of their voice.

Tone policing, where the content of someone’s message is ignored because of the listener’s feelings about the way it  was delivered, is a common silencing tool used against Black women. It’s often used when a candid conversation feels threatening to a white person or when the white person is being triggered because they perceive a conflict coming on, and want to derail the conversation or deflect the feedback.

What you can do instead:

  • Pause and reflect. It is important to pull away from your fight, flight, freeze, and appease responses. White supremacy thrives on urgency.
  • Ensure that in tough conversations, you are focusing on the content of the message rather than the delivery.
  • Remember that limiting candor to opinions devoid of feeling often eliminates opportunities for candor altogether.

Grounding feedback in anti-Blackness

Black women are consistently denied direct feedback on their work. When it’s given, it’s often on their communication style, rather than content, systems building, or strategy. Too often, Black women are denied advancement opportunities because they are not seen as a “good culture fit” by white leadership.

Culture fit is often a coded way to suggest that the person in question has not assimilated into white culture or the white standards of professionalism of that particular workplace, or that the person in question challenges authority, is unwilling to be silenced, or points out behaviors or systems that leadership would rather not recognize.

Knowing that feedback for Black women is almost always cloaked in anti-Blackness, Karla took explicit care at the beginning of our management relationship to understand Mimi’s prior experiences with managers and how they might inform Mimi’s relationship to feedback and power.

Karla designed explicit growth arcs, allowed Mimi to make mistakes without punitive consequences, and listened to Mimi’s experience of the workplace. When feedback about Mimi was grounded in anti-Blackness, Karla learned to push team members to articulate their feedback explicitly and challenged them to examine where anti-Blackness was creeping in.

What you can do instead: 

  • Accept that anti-Blackness is a material factor that will limit all Black staff. If you think anti-Blackness never shows up, you haven’t paused or learned enough to identify it.
  • Go to Black women directly and privately with actionable, non-personality-based feedback. Focus on content, ideas, strategy, and deliverables.
  • Develop your own resilience for conflict and candor especially with staff of color. Work with therapists and/or coaches with expertise in racial equity to develop skills and learn tools to help you discern between when you are triggered because a) someone has violated a legitimate boundary of yours versus b) you expect Black compliance or deference and you’re not getting it.
  • Consider framing like “values match” or “culture add,” when hiring and assessing performance. When designed well, a set of “values match” criteria can help assess whether a candidate or employee is aligned with explicit performance or achievement values rather than implicit cultural values.

Invisibilizing Latinx women

Latinx women’s leadership is typically accepted only when it is helpful but invisible. If Latinx women are unwilling to be invisible, the consequences for their visibility can be career-ending. One of Karla’s superpowers as a leader is her uncommon depth of empathy and her willingness to be vulnerable at group level. This skill plays into her gift of connecting patterns to detect shifts in a team, company, or even an industry or culture before they happen.

As VP of Programs, Karla’s vulnerability was often seen as useful when it was behind closed doors—for example, to help quell discord between two staff members. But when deployed organization-wide, or publicly, Karla often got feedback that her vulnerability was discomfiting and unwelcomed, even when that vulnerability created positive visibility and insightful pattern spotting. There were moments when she was challenged as too weak to lead or too radical to be palatable—even when those sentiments conflicted with each other. Once, Karla received feedback from a leader that their “life would be so much easier” if she didn’t lead so vulnerably.

The sentiment was astute in that the rules of power worked differently at Code2040 because of Karla’s leadership, but that caused resentment from many, because of the work that was required to understand more equitable ways of distributing power. White folks often resent when the rules of the workplace that have supported their success and hegemony are challenged, and often prefer that the challenger simply disappear, rather than lay bare the places where upgraded skills are required in order to succeed in the 21st century workplace.

What you can do instead: 

  • Encourage women of color to take stretch opportunities. Don’t penalize them for learning.
  • Factor in the social consequences that come from women of color stepping into the spotlight. Make a plan to protect their social capital.

Today we announced that after three years as CEO, Karla is moving on from her day-to-day work at Code2040, and Mimi is taking the helm as CEO. Though we’re both a bit grief-stricken to lose this partnership, it has been the formative professional experience of a lifetime. We hope that sharing a glimpse into our journey gives you a sense of the power of shared leadership, a taste of the hope and creativity available when you brazenly fight anti-Blackness and Latinx erasure, and the joy of building a place where Black and Latinx people can lead.

By: Mimi Fox Melton and Karla Monterroso

Source: Equitable workplaces require getting over fear of conflict

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3 Ways To Identify A Toxic Coworker And Set Healthy Boundaries

It only takes one toxic worker to wreak havoc and negatively impact an entire workplace. Toxic coworkers not only make work dreadful and unpleasant, but they harm the productivity and morale of everyone around them. They create unnecessary drama, erode the culture, undermine the values of the company and destroy trust within the team.

According to a Fierce Inc. study, four out of five employees currently work or have worked with a potentially toxic coworker. Randstad conducted a study exploring why employees leave their workplace and found 58% have left or are considering leaving due to negativity, office politics and disrespectful behavior.

It’s easier said than done to not allow the toxicity of one person to affect your own work especially if you have to work closely with them. Working with a toxic coworker is a powerless and draining experience. Furthermore, it’s not always easy to identify a toxic coworker especially if you consider them to be a friend.

If you feel drained or negative after interacting with them, this could be a sign they’re toxic. Toxic behavior can manifest through words, body language, disrespecting boundaries, hoarding information, purposely undermining others, not following through on promises or commitments, insults and rumors, to name a few.

Here are three ways you can identify a toxic coworker and set healthy boundaries.

Their Victim Syndrome Prevents Them From Taking Responsibility MORE FOR YOUForget About San Francisco And Silicon Valley—Miami Is Planning On Becoming The Next Great Tech HubMeet Canada’s Best Employers 2021Building The Resilient Organization

Employees with a victim mindset will always talk about how much they hate their job, their boss, their team or the company. There’s a difference between having a bad day and someone who revels in creating misery for others. Dan Bailey, president of WikiLawn Los Angeles Lawn Care, explained, “the more people they can get to share in their discontent, the better they feel.”

Despite being disengaged, toxic coworkers will make excuses for their performance when given constructive feedback with the belief that it’s a personal attack against them. Moreover, they hold grudges and never lose a chance to share how they’ve been wronged even if those situations have been rectified.

Those who are new to a company are prone to being swept up into the negativity as they’re eager to make friends and unaware of a toxic persons patterns. For this reason, it’s important to do pulse checks to see if this is a cultural thing or a person thing.

Here are some coping strategies to help you bounce back from a toxic encounter and stay mentally strong:

  • Surround yourself with uplifting coworkers who take responsibility and learn from their mistakes
  • Seek out your company’s Employee Assistance Program (EAP) or professional help to learn how to better manage the situation and have a safe space to talk about it
  • Talk to your HR department and keep the conversation based on facts rather than an individual’s personality. Be prepared to provide specific examples of incidents
  • Incorporate social activities you can look forward to after work
  • Practice gratitude and meditation

They Gossip More Than They Knowledge Share

Gossip is the root of many internal company problems. It breeds negativity and spreads quickly. Yasir Nawaz, digital content producer at Pure VPN, said, “toxic colleagues drain your energy and are a constant source of demotivation at work. The worst part is you may not realize you’re in the company of a toxic colleague until it’s too late.” He added, “there’s one sure-fire way to identify one; someone that constantly talks about others behind their backs.”

Melanie Musson, insurance specialist for Buy Auto Insurance asserted, “gossip doesn’t help build a stronger team; rather, it tears down teamwork. Chances are, if they gossip to you, they’re also gossiping about you.”

Another warning sign a colleague is toxic is if they refuse to share knowledge with you that prevents you from being able to do your job. As a victim of a former toxic coworker and boss, I know how detrimental their impact can be not only on my work and mental health, but also to the team and overall workplace. In my experience, my former coworker excluded me from meetings, team activities and withheld information that prevented me from being able to do my job well and used it against me.

Musson explained, “toxic people put themselves first. They really don’t care about others and use others’ misfortunes as a way to move forward at work. If a team member is struggling, the toxic coworker may take the opportunity to show how they excel in that same area.”

Eventually, I set a boundary with her where I started documenting every incident before confronting her. Then, I worked around her to find the information I needed and limited my interactions with her altogether. Be aware, setting healthy boundaries will often push toxic coworkers to react negatively. However, those who are the happiest and most productive are the ones who set healthy boundaries and those who aren’t used to having boundaries set with them are likely to take offense.

Here are boundaries you can set with a coworker that gossips:

  • Empathize and redirect them to focus on what’s working or to speak with their manager
  • Refuse to participate by excusing yourself from the conversation when they start gossiping
  • Focus on positive gossip that celebrates others instead of participating in negative gossip that hurts morale
  • Communicate your boundaries letting them know you don’t like to talk about office politics
  • Surround yourself with people who would rather share knowledge than spread gossip
  • Use key phrases such as “this sounds like a rumor and I don’t want to hear it”, “I’d rather engage in conversations that are positive and uplifting” or countering with “is that a fact or gossip?”

They Use Passive Aggressive Comments Rather Than Compliments

Matt Satell, CEO of Prime Mailboxes said, “toxic employees are often those who purposely undermine the capabilities of others so they can stay ahead of their competition.” They thrive on finding fault, negativity and holding people back.

Here are a few examples of passive-aggressive behaviors and comments:

  • Giving the silent treatment
  • Responding with sarcasm or disguised insults
  • Blaming others
  • Rejecting feedback and others perspectives
  • Making excuses
  • A cynical attitude
  • An air or superiority

Nich Chernets, CEO of Data for SEO said “in my experience, toxic people tend to complain a lot, even in the situations when everything is good. They’re looking for an audience that will constantly listen to their problems. In the long run, these people bring a lot of negativity to the work process and burden others with unnecessary things.” John Stevenson, marketing specialist at My GRE Exam Preparation added, “in turn, this creates an environment where other members of the team cannot work at full capacity because they’re too busy watching their backs.”

You can cultivate positivity through uplifting interactions with other colleagues, listening to motivating podcasts and finding the good in the work you do. It’s easy to lose motivation when a toxic coworker undermines your abilities and believes their role and contributions are more valuable than everyone else’s.

Here are some ways you can remind yourself of your hard work and contributions:

  • Keep a running document of your achievements and wins
  • Copy and paste recognitions from emails, client/manager reviews and Slack comments into the running document
  • Reference the document for a motivation boost

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Heidi Lynne Kurter

Heidi Lynne Kurter

I’m a Leadership Coach & Workplace Culture Consultant at Heidi Lynne Consulting helping individuals and organizations gain the confidence to become better leaders for themselves and their teams. As a consultant, I deliver and implement strategies to develop current talent and create impactful and engaging employee experiences. Companies hire me to to speak, coach, consult and train their teams and organizations of all sizes. I’ve gained a breadth of knowledge working internationally in Europe, America and Asia. I use my global expertise to provide virtual and in-person consulting and leadership coaching to the students at Babson College, Ivy League students and my global network. I’m a black belt in Six Sigma, former Society of Human Resources (SHRM) President and domestic violence mentor. Learn more at http://www.heidilynneco.com or get in touch at Heidi@heidilynneco.com

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Jennifer Brick

Toxic Coworkers | How to Deal with Toxic People at Work // Do you have a toxic coworker? Or even worse, several toxic workers. Nothing make a toxic work culture faster than having these difficult coworkers and having to deal with toxic coworkers every day. If you have toxic work colleagues, you need to know how to cope with toxic coworkers. You can disarm toxic people in the workplace, and while it won’t totally heal a toxic work environment, it can make your day to day in a toxic workplace slightly more tolerable. In this video I will show you how to deal with toxic coworkers – it’s six simple strategies that will disarm toxic person at work and help you survive until you can escape the toxic environment at work. I’d love to know which strategies you would implement or how you have dealt with toxic coworkers in the past. ****************** Stop settling for mediocrity, it’s time to glow up your career. Attend the free LIVE workshop on December 2nd at 12pm EST. glowupyourcareer.com ************* Think I might be the right Career Success Coach for you? Learn more & apply: capdecasolutions.com/coaching Accelerate your job search, get Hired in a Hurry hiredinahurry.com ****************** More videos to help deal with difficult coworkers and toxic workplaces: TOXIC WORK ENVIRONMENT: 14 Signs Your Workplace is Toxic (and How to Cope) https://youtu.be/GEJBaigzUcA​ COWORKERS ARE NOT YOUR FRIENDS https://youtu.be/XjhF3xQE1lM​ How to Work with People You Don’t Like https://youtu.be/x1S5EPX0Jik​ HOW TO HANDLE DIFFICULT COWORKERS | Dealing with difficult people at work https://youtu.be/R-nI-IpQYbo​ POSITIVE ATTITUDE AT WORK (HOW TO STAY POSITIVE AT WORK) https://youtu.be/wVKUB0-ZHvM​ ****************** SUCCESS HABITS & RESOURCES Join my private community, the Strive Squad (it’s free!) https://www.facebook.com/groups/striv…​ I’m all about productivity tools, great books, and sanity savers in general. Browse my favorites in my Amazon Store: https://www.amazon.com/shop/jenniferb…​ Get your bookworm on when you’re on the move. Audible is my OBSESSION, and it helps me read an extra 1-2 books per week. Get 30 days free: https://amzn.to/39d3U3W​ Try my 30 books in 30 days challenge, and make it easier with Kindle Unlimited (your first month is free!): https://amzn.to/3ftIBMB​ Being the best means you keep your knowledge up to date, for this I love Skillshare! Get a free trial: https://bit.ly/3l3oTbJ​ What Am I Wearing? I hate wearing the same thing twice and I love saving money, so 95% of my wardrobe is from Rent the Runway. Wanna try it (and save $30): https://bit.ly/3995mnT​ ****************** LET’S HANG! I post more content and videos on LinkedIn – follow me there https://linkedin.com/in/jenniferbrick​ Daily career glow-up videos on TikTok https://www.tiktok.com/@jenniferbrick…​ You can also follow me on: Instagram: http://instagram.com/capdeca​ Facebook: https://www.facebook.com/ccJenniferbr…​ Twitter: https://twitter.com/jennifer_brick​ Sometimes I write stuff for Thrive Global https://thriveglobal.com/authors/jenn…

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4 Ways Companies Can Use Data To Shape Workplace Reopening Plans

Covid-19 forced organizations to rethink the future of physical workspaces. Everything from desk layouts to conference rooms to communal areas needs to be approached with a new lens of employee health and safety. Data plays a critical role in how leaders structure their reopening plans, identify metrics for reopening and measure effectiveness.

Some countries are already reopening offices as the rest of the world watches and learns. One of the biggest lessons from the Asia Pacific region so far, as Gartner suggests, is the importance of “transparency” and “iteration.” As Hernan Asorey, chief data officer at Salesforce explained, “We are always assessing the data we have available to make decisions. For every evolving need, we pragmatically look at what exists from trusted sources, we vet it with experts in the field, and then we assess, augment, learn and adapt.”

Since organizations are faced with entirely new challenges—all dependent on a variety of factors including office location, workspace type and workforce size—leaders need data to inform a flexible approach to planning, informed by data. 

There are four areas where data can inform your reopening strategy:

  1. Creating a COVID-19 task force
  2. Tracking regional policies
  3. Informing workspace planning
  4. Analyzing employee survey data

These areas represent a starting point and not an exhaustive list. Since all of these details vary based on your organization, this piece should be used for informational purposes only. 

 Create a COVID-19 task force, backed by data

Reopening is a cross-functional effort. Organizations are instituting centralized, assigned Covid-19 task forces—made up of a variety of people with a diverse set of skills and perspectives—to manage details like workplace logistics and employee communications. This group should represent your workforce as a whole.

“At Tableau, we’re bringing together a variety of stakeholders into workplace conversations,” said Debbie Smith, senior manager of workplace at Tableau. “We have perspectives—and data—from all aspects of the company, from security to HR to real estate to marketing to procurement. We’re also bringing in outside experts to inform details like capacity planning and air filtration.”

All of these stakeholders work with different data points to inform their perspectives. For example, health and safety teams might monitor regional policy data, procurement might use data to inform any new equipment purchases, like panels between desks, and IT might work with workplace teams to determine how to replace existing equipment like phones or headsets.

Creating a dedicated team is a foundational step in a reopening strategy, because data is useful only when people can provide context and take action.

Track regional policy data to inform reopening

Reopening strategies are largely dependent on local policies. In addition to these policies, organizations are also faced with a long list of guidance from the Occupational Safety and Health Administration (OSHA), the Centers for Disease Control and Prevention (CDC), the Environmental Protection Agency (EPA) and more.

Organizations are exploring centralized dashboards to track changing policies and to inform key indicators to determine when it is safe to reopen offices. SC&H Group’s data analytics team, for example, created a sample dashboard that shows what this could look like for a company in the United States. The dashboard highlights legislation on a state-by-state basis alongside a map showing number of cases.

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Sample dashboard from managing consulting group, SC&H Group that displays local policy data alongside regional case data. Interact with the full visualization.

Christopher Adolph, associate professor of political science and adjunct associate professor of statistics at the University of Washington, is curating and maintaining a data set on state policies related to Covid-19 from open source data. He encourages data and analytics leaders to take a focused approach when visualizing local policy data. That might mean considering other visualization types beyond maps to focus on specific, regional metrics that show the impact of Covid-19.

“If I were an organization,” shares Adolph, “I would structure a visualization to show what’s happening in each location associated with my business, with filters that allow stakeholders to sort through stringency of policies, trends in mobility and trends in cases. I would want to see a time series of how policies change over time as cases increase or decrease in a region.”

Data analytics and geospatial services firm Lovelytics created a dashboard template combining Covid-19 case data from the Tableau Covid-19 Data Hub with sample HR data, providing a breakdown of at-risk employees by building, age group and location. Although this example was originally developed for companies looking to stabilize in a crisis, these types of dashboards could also become a single source of truth in the event of another wave of the virus after reopening.

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Tableau partner, Lovelytics, created a COVID-19 and human resources dashboard solution to analyze risk by location. Interact with the full visualization.

Inform workspace planning, including desk layouts and density

Some of the most complex challenges that employers face in the wake of Covvid-19 are related to workspace layouts. Many organizations have adopted open office concepts, making it difficult to enforce six-feet guidance between employees. They’re also evaluating the use of shared spaces like kitchens, bathrooms and elevators along with high-end air filtration systems to reduce the spread of infectious droplets. One way that employers can start to make sense of all of these logistical decisions is through data.

Some key data points that employers are collecting (or considering collecting) around space utilization are:

  • Physical distance (between desks and in shared spaces)
  • De-densification (removing furniture in communal spaces like kitchens and conference rooms)
  • Air movement and ventilation
  • Pinch points like elevators and bathrooms

These new challenges are leading organizations to take a new approach to workplace metrics. Salesforce, for example, is analyzing data to model staggered arrival times so they can effectively manage elevator capacity. Salesforce is also partnering with Siemens on key solutions for a “touchless office,” where organizations can manage occupancy and location data to augment their contact tracing process (on an opt-in basis).

Global commercial real estate services firm Cushman & Wakefield noted in its Recovery Readiness guide that organizations may want to “invest in operational building technologies that enhance the integration, visibility, and control of building and workplace systems” (like occupancy sensors or air quality monitoring capabilities). The company also piloted a new office layout in Amsterdam deemed “The 6-Feet Office,” using large circles and visual cues to enforce a six-foot separation between employees.

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An example dashboard from Tableau Zen Master Ken Flerlage. Note that this is intended to be an example and not a template. There are a variety of factors in workplace planning that organizations need to consider beyond the six-feet guideline. Interact with the full visualization.

Recently, Tableau Zen Master Ken Flerlage explored what an office space visualization could look like, drawing six-feet circles around each desk. If a desk area doesn’t follow the six-foot perimeter, then the circle turns red and indicates that the company needs to rethink the layout of that office area. In Flerlage’s blog post about the visualization, Amanda Makulec, data visualization lead at Excella and Bridget Cogley, senior consultant at Teknion, explain that this template is a good starting point for people as they rethink office seating arrangements, but that there needs to be additional thinking around the complexities of how people move in an office setting.

To account for these complexities, some companies are hiring external experts to help set these parameters and inform logistics planning. All of these concepts will require additional iteration and flexibility as organizations put them into practice.

Whether or not they can physically return to work, organizations also need to think about employee needs. Are employees comfortable returning to work—and if so, in what capacity? Some employees need to stay home with kids as schools remain closed, others may have compromised immune systems, and some may just be more comfortable working from home until a vaccine is available to the public.

Some companies, including Tableau, are gauging employees’ concerns through regular surveys. They’ll ask questions about general well-being, like how they’re adapting to work-from-home and how the company can support them. Companies in the logistical planning stages might ask questions about whether or not employees are comfortable returning to work to determine reopening schedules.

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An example dashboard from the Tableau people analytics team showing results of a COVID-19 work-from-home survey (this dashboard contains sample data). Interact with the full visualization.

With this data at their fingertips, organizations can analyze:

  • Mental health benchmarks
  • Employee feedback to inform reopening schedule
  • Employee needs like office equipment or childcare support services

Once offices reopen, companies could join this survey data with utilization data to understand how many employees are actually coming into the office on a regular basis. This can help inform whether or not employees are comfortable with new working conditions. 

Analyzing the results of these surveys can help organizations develop important metrics around how the pandemic is affecting their employee base and help them determine how to take action.

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Women Risk Losing Decades of Workplace Progress Due To COVID-19 – Here’s How Companies Can Prevent That

American women have made strides in the workplace over the past half-century in terms of earnings, employment and careers – in no small part thanks to the efforts of the late Justice Ruth Bader Ginsburg.

The COVID-19 pandemic risks undoing many of these gains in a matter of months. Without concrete action, I believe a generation of women may never fully recover.

One group of women who are at particular risk are those in professional fields. While fortunate enough to have quality jobs, many are being forced by the increased demands of child care to reduce working hours – or to stop working altogether. Mothers have always handled more of a household’s child care than fathers have, but it has become further lopsided since lockdowns began earlier this year.

As a result, more than one in four women are considering downshifting their careers or leaving the workforce completely, according to a study of 317 companies released Sept. 30. And the latest jobs report out on Oct. 2 found that women’s participation rate in the labor market continues to fall faster than for men.

With schools across the country struggling to open classrooms for in-person learning, many women will have little choice but to either continue juggling the needs of their children with the demands of their jobs or give up on the latter. The longer the pandemic goes on, the more it threatens to cause permanent damage to women’s ability to advance in their careers and earn more income.

However, this outcome is not inevitable. As an expert in business ethics, I believe companies have the ability – and duty – to prevent many of these negative outcomes.

Child care responsibilities

The pandemic has exposed the vulnerability of all working women.

Since April, for example, women – especially Black women – have lost jobs at much higher rates than men, in large part because they tend to hold jobs in sectors that have been most devastated by the pandemic, such as service, travel and retail.

At the same time, women do a majority of the low-paid essential jobs. Women make up 77% of health care workers, 77% of teachers, 94% of child care workers and 70% of cashiers – jobs that tend to be underpaid and undervalued and also put them at greater risk of contracting COVID-19.

But it’s professional women, such as lawyers, analysts, engineers and other executives, who have the most to lose because of the great advances they’ve made in their careers compared with women a generation ago – even if there’s still a ways to go to achieve gender equality.

Since women are generally responsible for organizing child care for their families, the demands on their time have increased significantly during the pandemic. A study looking at the period of time prior to the first widespread U.S. outbreak in February through the first peak in April showed that mothers with young children had reduced their work hours four to five times more than fathers, exacerbating the gender gap in work hours by 20% to 50%.

Another study, which examined data from the Census Household Pulse survey in late April and early May, found that over 80% of U.S. adults who were not working because they had to care for their children not in school or daycare were women.

And with the school year currently in full swing, women continue to cite child care at a much higher rate than men do as a reason that they are not able to work. Management consultancy Boston Consulting Group found women are spending 15 more hours a week on domestic labor during the pandemic than men. And Catalyst, a nonprofit focused on helping companies better serve women, reported that women are twice as likely as men to be responsible for homeschooling.

We know that part of the reason for all of this is because of workplace norms and societal gender biases. Some of it, however, has to do with what’s most practical for a family. If someone needs to reduce hours, families will choose the person who makes less – and usually, that is the woman. And since women also tend to work fewer hours and are more likely to work part-time, their jobs are the lower priority when there is a disruption.

But it’s not just mothers. Women without children are also more likely to be in caregiving roles, even more so during the pandemic. Two-thirds of caregivers in the U.S. are women, meaning they provide daily or regular support to children, adults or people with chronic illnesses or disabilities – and are also at risk of losing job-related ground due to stress and burnout.

What companies can do

Fortunately, companies can do a lot to soften the impact and offset disparities altogether.

It begins with communication. The first thing companies should do is survey their employees to determine what they need. The results can guide the types of policies that could best address workers’ unique concerns and situations.

Whatever management changes are made, it’s imperative that businesses communicate clearly and often with all employees and set appropriate and reasonable workloads. Given the increased strains workers are under, it’s also very helpful to organize and distribute mental health resources and encourage employees to use them.

Increased flexibility is something all women need right now. Women taking care of young children especially need more flexibility to help them juggle competing demands on their time.

Flexible work can mean many things, such as allowing employees to continue working from home even after others return to the office, helping them balance hours and scheduling key meetings and other duties at particular times. For example, many parents are driving their children to school to avoid the bus, so companies can help by simply not scheduling important meetings at common pickup and drop-off times. In my own department, some shared their personal calendars with management to help with this kind of scheduling.

Other families may have their children home all the time because of online school or child care issues, so recording meetings and events for people who cannot attend – or who have disruptions – will ensure everyone has access to important information.

But it’s not just about providing flexibility to women. Men need flexibility too so they can handle more of the child care duties – including after having a baby – allowing women to spend more time doing their professional jobs. Some men have been reporting that they do not have the same flexibility as women to manage family care even when they say they want or need to take on more of the responsibilities.

And when workers are expecting a baby, offering equivalent leave to both mothers and fathers can make a big difference in helping women stay in the workforce and advance in their careers during the pandemic. Most states and companies have policies that are more generous to mothers than fathers – often twice as much.

One more step companies can take is to more actively assist with child care, whether by providing outright subsidies or simply information and guidance about available resources.

Companies can also correct for some of these issues during performance reviews by adjusting unrealistic productivity expectations.

Helping women thrive

Companies need to understand how gender bias further disadvantages women during times of crisis. Women are typically penalized for being “visible caregivers,” while fathers benefit from a “fatherhood bonus.”

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And even when companies have supportive policies in place, there’s often a disconnect in how these policies are implemented and integrated.

That’s why I believe the best and most important strategy for ensuring women thrive and continue to make gains in business – and society – is to increase representation and inclusion at all levels of planning and decision-making.

By: Stephanie M.H. Moore Lecturer, Indiana University

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CNBC Television 999K subscribers CNBC’s Julia Boorstin reports new data from LeanIn and McKinsey’s annual ‘Women in the Workplace’ report that shows the effects of coronavirus in one year could erase years of progress women have made in the workforce.

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