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Chronically Tardy People Have These Traits In Common

This story originally appeared on LearnVest as “How to Stop Being That Person Who’s Always Late.”My name is Jennifer, and I’m chronically late.

My knack for running behind has caused me to be known as “the late one” in my friend group, show up to work under-prepared, and even miss international flights (the new ticket that cost me $200 still stings).

So you’d think I would have learned to nip my tardiness in the bud. But just recently, I was 30 minutes late to a dinner *I* arranged, and I had no excuse when I found my visibly disappointed friend waiting outside.

It’s been this way for as long as I can remember. When I was little, my mom would set the clocks ahead by 5 minutes so we could leave the house ahead of schedule. To no one’s surprise, this never worked. These days I can sometimes blame the NYC subways, but even when I drove everywhere, you could count on me to arrive 10 to 15 minutes late.

It’s not that I like this feeling. I’m certain my anxiety knowing my friends are waiting on me, or the unwarranted grudge I feel toward others when I’m trying to rush through them, isn’t healthy.

So why do I do it? Time-management expert and all-around early person Laura Vanderkam has the scoop on why some people are prone to lateness, and how to reverse it.

You Have No Idea How Long Something Really Takes

There’s one morning commute in particular I count as a personal victory. I was having a good hair day and the weather was agreeable, requiring zero outfit changes, so I was out the door in 20 minutes flat. The subway was speedy that day, getting me into the office after another 20.

I know this was a fluke, and Vanderkam explains I may be framing my morning routine based on these unrealistic measures. That’s why, when I snooze my alarm twice thinking I can get ready in 20 minutes again, I’m usually running into the office an hour and a half later in a frenzy.

The Fix: The best way to figure out where you’re spending your time is to actually track it. “It becomes harder to tell yourself your commute takes 20 minutes when three days in a row it’s taken 35 to 40,” Vanderkam says. “You start to question the story when you have evidence that’s different.”

Track your recurring habits, from your average commute time (not the one time there was no traffic) to how long it takes to get groceries. And don’t forget to account for constituent elements, like how long it takes to drive to the store, bag your items and put them away once you’re home.

RELATED: How a Time Audit Can Reboot Your Work-Life Balance

You’re Wildly Optimistic

This may sound like a good thing, but Vanderkam says late people are too optimistic. “People think, ‘I can be productive and fit it all in,’ and of course it doesn’t all fit in,” she says.

I relate to this whole-heartedly. It stresses me out leaving the house without straightening up, so I’ll do that last-minute thinking I can finish up in time. This is rarely the case.

The Fix: A little dose of pessimism can safeguard you from being late. Account for the things that could go wrong — like needing to clean your living room before leaving, or a stalled subway line — and add 15 minutes to your travel time.

“Often people are so far off in estimates that a 15-minute buffer will make them barely on time,” Vanderkam says.

You Don’t End Things On Time

I’ve been late to my next engagement because I’m unable to wrap up the one I’m already in, usually because I feel awkward leaving when the other person isn’t ready. This is pretty common among people-pleasers, Vanderkam notes.

The Fix: Vanderkam recommends setting alarm on your watch or phone for when you have to move on. “That way, it’s the alarm telling you it’s time to go, not just you saying so,” she says.

RELATED: Is Multitasking Killing Your Productivity? Try Monotasking Instead

You’re Not Thinking About the Consequences

Your tardiness can have bigger consequences than being a few minutes late.

When you make a person wait, you’re saying your time is more important than theirs. “They may not care, but it’s still a message you’re sending, and you have to know it could upset your friends long-term,” Vanderkam says.

Then there’s the case of being late when the other party isn’t flexible — a doctor’s appointment, a job interview, or in my case, a flight out of town.

The Fix: A little empathy can go a long way. “Knowing that guilt factor is there can actually help you,” Vanderkam says. “It’s not important enough to have an empty dishwasher than it is to have my friend be mad at me.”

Oh, and that knotted feeling in my gut when I know I’m running behind? I could tap into that when I’m tempted to fit in one more to-do before leaving home. A small reminder of the worst that can happen — an upset friend, a missed flight — can be the kick in the pants you need to stick to a realistic schedule.

It’s only been a few days since I’ve taken Vanderkam’s advice, but so far, all signs are looking up. When I met up with the same friend from before to catch a movie, I saw the shortest time it would take me to get there was 25 minutes. I tacked on 15 for my ETA and ended up arriving first. While I had to wait a few minutes for her to get there, I realized how calm I felt. And honestly, waiting just a little bit for my punctual friend wasn’t the end of the world.

RELATED: Sunday Habits That Jump-Start Job Success All Week Long

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Source: Chronically Tardy People Have These Traits In Common

Do you have friends who are chronically late? And they make excuses? Well, there may be a reason for their tardiness and it has something to do with the vernacular we use these days. Squire Barnes reports. For more info, please go to http://www.globalnews.ca

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The True Value of an 80-Hour Work Week

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I recently shared with you the concept of the “time and effort chains,” which are the factors that trap us within a business and force us to work longer and harder, with little to no additional value or payoff.

Today I wanted to share with you the final chains that hold us back and keep us from reaching our goals. These, coupled with an understanding of the time-value matrix and a new way to look at control within your business, will play a huge part in your success or failure as a business leader.

A lack of clear priorities and objectives.

If every member on your staff doesn’t understand your priorities and objectives, efforts get scattered and poor decisions get made. This leads to underperformance, which pushes you to chase after more control to set things back on the right path. This further robs the business of depth because you’re not prioritizing time to develop your team so that they can take on more responsibilities. It’s a negative reinforcement loop.

This also impacts your team as a whole. The lack of strategic structure for how priorities get established, goals set, and plans made causes your team to flounder and struggle. Of course, you’re always there to pick up the pieces and take back more control, but by this point you understand where that leads.

A lack of strategic depth.

When you have a team that lacks the experience or talent to accomplish the goals you’ve set, you often find yourself pulled back into more closely managing the functions of your department, division, or business.

It becomes a chicken and egg scenario: if you had the right people on the team, you could let go of more.

But because you have to handle so much of the work, you don’t have time to hire or develop the people who could take on much of the load currently on your shoulders.

Round and round you go.

Outdated time habits.

The world today is fundamentally different than the world we evolved in. Our time sense was developed in a business world where time and effort were what we were paid for.

But that has shifted. In fact, with the transformation of modern communication and technology, work no longer has to take place in an office or factory; you literally can work from anywhere.

Yet the geographical freedom we now experience, which our ancestors couldn’t have imagined, has a dark side.

More and more of us feel compelled to always be on, checking our devices, responding to messages. The changing, 24/7, interconnected world has completely altered the way we live and work, and many of us simply haven’t updated our time habits to design the structures and systems we need to effectively and sustainably produce.

If you see yourself in any of what I’ve shared, it’s time to take action and start moving toward a reality in which your time and value chains no longer hold you back from moving yourself forward as a leader.

By: David Finkel

Source: https://www.inc.com/

Dr. Kelso discusses what many people feel is the most frightening part about pursuing a career in the medical field…the crazy work hours. He dispels the myth that it is impossible to enjoy yourself and work the hours of a physician!

How to Stop Wasting Your Life Watching TV & Do Something Worthwhile With Your Downtime – Elizabeth Grace Saunders

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You get home from work, eat dinner, clean up, flop on the couch, and doze off watching TV or mess with your phone. Then you repeat the same routine Tuesday, Wednesday, Thursday, and Friday. Before you know it, you’ve hit the weekend, and it felt like all you did all week was work. In reality, you had an hour or two to do whatever you wanted each night. But because you didn’t consciously invest that time in meaningful or satisfying activities, every day felt like a grind……

Read more: https://www.fastcompany.com/90244574/how-to-stop-wasting-your-life-watching-tv-do-something-worthwhile-with-your-downtime

 

 

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Why Taking Time Off From Work Is Good for Your Productivity – Timothy Sykes

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Great news: taking time off is good for your career.

Usually, taking time off is considered the antithesis of a good work ethic. You’re supposed to be productive, and that means busy at all times, right? But as it turns out, busy is always be better. As author Alan Cohen wrote, “There is virtue in work and there is virtue in rest. Use both and overlook neither.”

Source:  https://www.entrepreneur.com/article/318978

 

 

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How To Spend Your Working Day Wisely And Actually Get Things Done – Bryan Collins

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Time doesn’t discriminate.

The CEO of a Fortune 500 company with an overloaded schedule and a college graduate procrastinating about starting a business each get 168 hours per week to spend as they see fit.

Some people are able to accomplish a lot from Monday to Friday (or to Sunday if you count weekends) while others struggle to get much done at all.

So what’s the best way to spend your time wisely and divide the working day so you can achieve what you want? And how do other successful people spend their 168 hours every week?

By Habit

“Don’t expect to be motivated every day to get out there and make things happen. You won’t be. Don’t count on motivation. Count on discipline.” – Jocko Willink

Author, former Navy seal and podcaster Jocko Willink gets up every morning about4:30 a.m. to exercise intensely before working on his business or the most important task for the day.

On Instagram, he posts black-and-white photographs of his wristwatch displaying his rising time. Willink also posts black-and-white photographs of “the aftermath” of his workout, for example a sweat-drenched towel or a barbell. Typically, the photo captions tell his many thousands of followers to “Get after it.”

Willink has cultivated a habit of rising early. Although getting up at 04:30 is an extreme rising time, you can still cultivate a habit of getting up early and working on your most important task for the day each day.

Then, like pennies filling a jar, these early mornings will accumulate over time!

By Energy Level

“By failing to prepare, you are preparing to fail.” – Benjamin Franklin

Portrait of Benjamin Franklin (1706 -1790), American politician, United States of America, engraving by Vernier from Etats-Unis d’Amerique, by Roux de Rochelle, L’Univers Pittoresque, published by Firmin Didot Freres, Paris, 1837.

American founding father, inventor and writer Benjamin Franklin wrote about personal development long before Tony Robbins or Jim Rohn.

In his autobiography, Franklin described how he got maximum value from a regular working day.

Like our favorite Navy seal, Franklin rose about 05:00 a.m. and worked on what he valued most first thing. Typically he started each day by asking himself, “What good shall I do this day?”

In the late evening, Franklin put things back where they belonged and reviewed how his day went. He also reflected on his accomplishments or failures.

In other words, Franklin understood when he had the energy for attending difficult tasks (morning), when he was best suited to administrative tasks (afternoon) and when his mind was geared toward reflection (before and after sleeping).

By Theme

“The great opportunities and great ideas…get crowded out because you say yes to too many things.” – Tim Ferriss

A master of productivity, Tim Ferris is a believer in the power of deep work.

When in the midst of a project, such as writing a book, he sets rules for himself, whereby he goes on “no meeting diets,” or “no conference call diets” and so on and works instead on that one thing.

Thirty minutes into this podcast episode, Ferriss explains, he avoids activities unrelated to his book project while focused on that project.

Although you might not be writing a book, you could still dedicate a single day or even an entire week to an important project or theme and say no to everything else, like Ferriss.

For example, you could spend Mondays on business planning, Tuesdays on customer research, Wednesdays on marketing and so on.

Days of Week via Shutterstock

Spend Your Week Wisely

The trick to effective time management is deciding how and when you’re going to spend your time rather than letting other people decide for you.

You could create a habit you stick to each day, use self-knowledge to decide when to work on what or plan your days and weeks by project.

After all, depending on your approach, 168 hours is more and less than you possibly need.

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The Importance Of Time Management In Online Learning  | E-Learning, Instructional Design, and Online Teaching

Want to know about the importance of Time Management In Online Learning? Check how to master your time management skills when you’re an online student.

Source: The Importance Of Time Management In Online Learning  | E-Learning, Instructional Design, and Online Teaching

 

 

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Time Management Skills for Sales Professionals – Andrew Quinn

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We’ve all heard the saying “time is money.” This is especially true for salespeople. Allotting time to one prospect over another could be the difference between closing a million dollar deal and having the door closed on you. Spending a certain amount of time on one group of activities could set a rep up for record week, while concentrating on something else might launch you down the path to a slump.

Time management is one of the most challenging disciplines for salespeople to master. Reps always have several important tasks competing for their attention at once. How do they prioritize and maximize their time?

Short of adding more hours to the day, a few solid time management hacks can help reps boost their productivity. Here are 13 of my favorites.

1. Eliminate administrative tasks

To maximize your selling time, look for administrative tasks you can automate. Saving a few minutes here and there will quickly add up — and as an added benefit, you can direct more energy toward activities that are actually challenging, like giving demos or answering tough questions.

Here are a few examples:

  • PandaDoc, which integrates with HubSpot, is a good tool for reps who send sales collateral and quotes. It automatically pulls in data from your CRM so you don’t have to tediously copy and paste key details. You can send an error-free, personalized, professional-looking proposal in a few clicks.
  • Route planning software can help you figure out the most efficient way to travel to your prospects’ offices, meaning you’ll never have to manually plan your route again.
  • HubSpot Meetings lets buyer book open slots on your calendar instantly. Say goodbye to long email chains of “What about X time?” “Sorry, I’m busy …. What about Y?”
  • Todoist, a to-do list app, uses AI to learn your personal productivity habits and schedule your overdue tasks accordingly. In other words, the app will figure out the optimal time for you to get everything done.

The best tools will depend on your industry, daily tasks, and specific role, so this is by no means a comprehensive list. The gist is: Automate as much of your non-selling activities as possible.

2. Be prepared to pivot

When I was in outside sales, I would organize my leads by location and always have the date of my last contact for each lead noted. If I got stood up for an appointment, I could quickly regroup and connect with other nearby prospects to secure a new meeting rather than drive back to the office or cool my heels in a coffee shop until the next appointment.

This tactic also applies to inside sales. Prospects cancel all the time, so salespeople should always be prepared to pivot into other profitable activities. The trick is to not shift gears on those activities. Say you’re prepared to have an exploratory call scheduled to run an hour and the prospects flakes on you. Since you’re already in the mindset of the exploratory call, spend that reclaimed hour prepping for other exploratory calls you have booked that week. Your mind is already focused on the exploratory process. Keep it there.

I’m sure some of you are saying to yourselves, that’s foolish advice — you should use that time to prospect or make follow-up calls. But here’s the thing. Unless you have your leads at the ready and you’re fully prepped to prospect, the odds are you’ll waste time getting ready to make those calls.

From my point of view, prospecting is an activity that tends to be more effective when it is deliberate, planned, and scheduled. This brings us to the next point.

3. Stick with the task you’re on

Multitasking is a myth. Studies have clearly shown that people cannot actually do two things at once; they’re really just quickly switching between tasks. And that switching dilutes focus and slows people down because their brains have to adjust to each task. Here are two great books about the subject if you’re interested: “Your Brain at Work” by David Rock and “Focus” by Daniel Goleman.

From a sales perspective, different tasks engage different mental muscles. For instance, giving demos requires a much different mindset and focus than pre-call prep or pipeline management. Sales reps can gain efficiency by grouping similar activities.

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Take prospecting, for instance. Let’s say your organization advocates using voicemail and email as critical components to prospecting, and you’ve got two hours planned to make prospecting calls. One approach is to dial the phone, get the prospect’s voicemail, leave a message, write a follow-up email, send the email, document the activity in the CRM, set a new activity to try and reach the prospect again, and then move on to the next prospect on your call list and keep repeating this cycle for two hours.

This approach can chew up a ton of time because of all the activity switching. There are a lot of ways to streamline it. One way is to group activities:

  • Figure out how many prospects you can reasonably call in the two hours if all you did was dial the phone and leave voicemail messages. Research that many prospects before your planned and scheduled prospecting time.
  • When it’s time for your two hours of prospecting, pull up the list of researched prospects you want to call.
  • Call each prospect and leave personalized voicemails based on your pre-call research.
  • Log just the call activity in the CRM and quickly move onto the next prospect on the list. Repeat.
  • Later in the day during scheduled administrative time, revisit the set of prospects you called to send out the follow-up emails and set the times you want to reach out again in the CRM.

This simple move to grouping activities will yield a much higher volume of calls, which improves the odds of actually talking to someone on the phone about what you’re selling. And that’s what it’s all about, right?

4. Swallow the frog

Every rep has at least one task in particular that they simply can’t stand. Prospecting, logging activity, writing follow-up emails, etc. I’ve got mine. I’m sure you’ve got yours.

The funny thing is we can all find plenty of ways to appear productive and avoid those important tasks we dread the most. But by overinvesting in one area to avoid doing work in another, time gets away from you. And behavior like that always catches up to you in the end.

The bottom line: Just do the thing you’re uncomfortable with and get it over with. In fact, do it first if you can.

5. Keep going

When a rep experiences success or reaches an activity goal, they often take a break to pat themselves on the back. While I’m not against a quick coffee run, the best time to make a call or book an appointment is … right after you had a great call or booked an important appointment. So if you’ve allotted a certain amount of time to an activity — say, two hours for prospecting — don’t stop before the time is up even if you have some success right out of the gate.

Momentum is a powerful thing. Once you’ve got it, don’t squander it. You’ll have even more to pat yourself on the back for if you just keep going.

6. Structure your day around your buyer

According to experts, the best time to connect with prospects is in the afternoon, the very early morning, the evening, the late-mid early morning, or on weekends. I think that about covers it.

As you probably know, there is no perfect time to connect with your target buyers. It really depends on that particular buyer’s behavior and the way they allocate time to get their jobs done. If a salesperson is selling to contractors, calling at 10:00 a.m. isn’t going to work because they’re already busy on the job site. Calling on a restaurant with a thriving lunch and dinner business any time after noon is probably not going to yield a favorable conversation. Strive to structure your day around your target buyer’s schedule to avoid wasted time and unanswered calls.

7. Streamline repeatable tasks

I’m not a fan of sales scripts, but the fact remains that if your company targets a certain type of buyer, many of your prospects will be similar to each other. So instead of formulating a brand new list of questions each time you talk to a prospect, develop a core set you can work from and customize.

Developing a framework you use to research prospects is another smart idea. Look at previous deals you won and look for details that came in handy again and again. For instance, maybe you incorporated the knowledge you found on Crunchbase in seven of the last 10 deals you closed. Once you know which data sources are the most valuable, you can immediately go to those sources when researching new opportunities.

8. Have a concise value proposition

Another area where salespeople can waste time is during introductory conversations. At some point in every sales engagement, your prospect will ask some form of the question, “So what do you do, anyway?” If you have crisp, concise answers to the common questions you get asked every day, you’ll have more time to discuss the things that really matter to your prospects and to gain an understanding of how you can help them. Having a clear, well-articulated value proposition at the ready lessens the possibility that you stumble through the explanation. And the more articulate you are with the buyer, the faster your sale will progress.

9. Create email templates

It’s vastly inefficient to write a brand-new email every time you contact a prospect. While you should tailor each message to the individual and their situation, you’ll save a huge amount of time if you start with a template rather than a blank slate.

Look through your “Sent” folder to find the emails you send repeatedly. That doesn’t just include outreach emails — you should also make templates for following up, scheduling meetings, recapping calls, and so forth.

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10. Reduce distractions

It can be hard to stay focused when your favorite time-wasting site is just a click away. To ensure you stay focused, ruthlessly get rid of every distraction. If you don’t use a website for your job, block it using the Chrome extension Blocksite or by following these instructions for restricting sites on Safari.

Reps should also stow their cell phones out of sight. It’s all too tempting to check social media or your texts if you can see or hear notifications come up.

11. Create your to-do list the night before

Instead of wasting your productive mornings organizing your day, do it right before you leave for the night. That way, you can get right to work when you come into the office the next day. Save tasks like these for when your burned out in the evenings, and make the most of the time you have.

12. Chunk your time

The Pomodoro Technique encourages people to work in 25-minute chunks to maximize productivity. There are similar techniques that share the benefits of working in 90-minute increments. Chunking your time allows you to find a flow and squeeze the most productivity out of every day.

13. Take breaks

The Pomodoro Technique I mentioned above also recommends taking a five-minute break between each time chunk. Get up, move around, go for a quick walk, or grab some water — but give your brain a chance to rest, recoup, and stay fresh.

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Energy Plus Demo – Why Energy Management Is Far More Powerful Than Time Management


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